Senior Executive Assistant and Assistant Secretary to the Board of Trustees

Ohio Farm Bureau Federation in Columbus, Ohio

The Ohio Farm Bureau Federation is seeking a highly qualified candidate to serve as Senior Executive Assistant and Assistant Secretary to the board of trustees. Candidates will need to perform a broad variety of administrative duties that include managing an active executive vice president calendar of appointments, business travel, composing and preparing confidential correspondence, board of trustee meeting materials, expense reports, procedural audits and corporate records. The ideal individual will have the ability to exercise good judgment in a variety of situations, possess strong written and verbal communication, administrative and organization skills and have experience with non-profit and membership organizations, preferably C-Level executive support with at least seven years and a working knowledge of the agricultural industry. Bachelor’s degree in a related field is preferred. Please respond with a cover letter and resume by e-mail to hr@ofbf.org.

Primary Duties

Supports the Board of Directors in execution of its fiduciary responsibilities, including corporate governance reviews, meeting reporting and other regulatory requirements, and providing information on best
- Act as Recording Secretary to the Board of Directors. Responsible for the coordination of board, committee and executive meetings, including: Preparation of agendas for board meetings; Preparation of Executive Committee meeting material; Preparation of letters/correspondence to board of trustees; Preparation of pre-board and committee packages (prepare for internet retrieval); Preparation of final board and committee packages; Manage Board action
- Coordinates Board and Board Committee calendar, preparation of briefing materials in conjunction with the executive management team, and documentation of meetings including drafting minutes and related follow
- Assures that important corporate records, including various board and committee charters and policy manuals, are prepared and retained in accordance with applicable law and sound business
- Maintains corporate calendar for a wide range of corporate
- Manages correspondence for Executive Vice President’s Office and Board of
- Maintain discretion and confidentiality in relationships with board
- Provide material and assistance for annual Board Procedural
- Coordinates and completes the Board Orientation
- Maintain record of individual board expenses and authorize board expense accounts for
- Coordinate recognition for outgoing board
- Responsible for updating all correspondence listings for current and past board members, committee members,
- Provide technical support related to web-based reports and information, as needed, to board/committee
- Assistance with special committees of the Board of Trustees
Responsible for the coordination of travel arrangements, expense reporting, dictation/correspondence and miscellaneous/special projects for the Executive Vice President and President of the Board
Directly supervises the receptionist, including but not limited to, her training, development, and workload
Must take initiative, analyze many factors and use independent judgment to make informed decisions with frequent access to confidential and sensitive

Minimum Educational Experience Qualifications

Equivalent to college degree
Five to eight years progressively responsible administrative support experience
Experience in interfacing with Executive Management and Board of Directors
Experience with meeting planning, special events and travel arrangements

Minimum Skill Qualifications

Strong technology skills in various computer programs and mobile devices
Above average organizational skills, attention to detail, able to prioritize and multi task
Effective and excellent communicator both verbal and written
Demonstrated ability to achieve demanding goals and meet deadlines in a fast paced environment

Preferred Qualifications

Bachelors degree in a related field
Ten years of experience supporting C-Level Executives
Comfortable with change, ambiguity, and multiple competing demands
Forward looking thinker who actively seeks opportunities and proposes solutions
Travel as required including nights and weekends

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